Outlook training

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
If you go for the White theme, I can recommend using a calm blue background to get used to it like for instance the HowTo-Outlook background color… Other than that, you can also change the decoration in the top right corner.
 
 

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See how to enable scripts. Select Language:. Microsoft has released an update for Microsoft Outlook Bit Edition. This update provides the latest fixes to Microsoft Outlook Bit Edition. Additionally, this update contains stability and performance improvements.

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Click Run to start the installation immediately. Click Save to copy the download to your computer for installation at a later time IT professional resources IT professional working in managed environments can find complete resources for deploying Office updates in an organization on the Microsoft Office Desktop Applications TechCenter.

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Outlook Tips, Tricks & Techniques-eBook – The Software Pro – 2. Redefine what marks an email as already “read”

The second item, People , appears below that and the third, Calendar , appears at the bottom of the bar. However, the To-Do bar no longer functions as it did in earlier versions of Outlook.

Regardless of how wide the bar is, you only see a one calendar month. In addition, if you don’t have appointments scheduled for today, then no appointments show even if you have some scheduled tomorrow. When you connect Outlook to your social media accounts, the People module can display data about your contacts and their activities.

Connect to LinkedIn and Facebook by selecting the desired service, typing your account details, and giving Outlook permission to access your account. Now details from people in your contact list who use the social site you’ve added will appear in the People area of Outlook. New features in Outlook’s People module let you access information about contacts from places including Facebook and LinkedIn. In some cases you will have multiple contact entries in the contact list for a single person, with different details in each place.

You can link these multiple entries for a single contact to unify the data in one place. On the right of the screen, click Link Contacts, and a dialog will open showing the contact entry or entries for that person. In the Search People box type some identifying information for that person and Outlook will return any other contact entries which may be a match for that person.

If they are the same person, click on that entry to link the details. When you search for emails in Outlook, the default location is your Current Mailbox. However, this is often too limited. If you want a search to return all matching entries in all mailboxes, for instance, you’ll need to select this option from the list in the Search box for every search you make.

Alternately, you can change the default location that Outlook uses for searching. In the Results area you can select to include results, choosing one of these four options: Current Folder; the Current Folder, Current Mailbox when searching from the inbox; Current Mailbox; or All Mailboxes.

Select the option that you want to use and click OK. This will then become the default for Outlook searches although of course you can change it on a search by search basis when needed. Quick Steps were introduced in Outlook to give you a method of quickly performing tasks in Outlook. However, you might wonder why you would use a Quick Step rather than a Rule? Quick Steps are flexible so you can choose to apply them when you want to use them – Rules are less flexible and once they are set up they are applied automatically.

The answer to which of these you should use depends on your task. Use Rules, for example, when you can identify a message that should always be handled in a specific way every time.

So you would use a rule if you want to move all incoming messages from your boss to a particular folder. A rule will work well here because your boss’ emails will be easy to identify by the unique email address.

On the other hand if you store incoming press releases in a special folder this may be a task for a Quick Step if you don’t know ahead of time who these emails will come from. Without a way to uniquely identify an email as containing a press release you can’t write a rule to automatically process the message. However, you can create a Quick Step that you can click to move any selected message to a specific folder.

The Quick Step can’t identify that an email contains a press release — you have to do that – but it will speed up the process of moving the email if you decide it needs to be moved. If you have a few email accounts your folder pane can become crowded with folders making it time consuming to navigate to find those folders that you use most of the time.

You can simplify finding these folders if you add them as Favorites. Favorites appear at the top of the Folder list when you are in the Mail module. Now you can add any folder to the Favorites by right-clicking it in the Folder pane and choose Show in Favorites. You can even set a Search Folder to be a Favorite so it is easy to find and use.

This will be an issue for an increasing number of users, since IMAP enables you to access email from any device. When you are using IMAP email, in Outlook you can no longer download only the message headers and decide from there which messages to download. Instead, now all emails download automatically.

In addition, with IMAP you can’t add detailed flags to messages. Flags are either on or off, and can’t be set to mean different things. You won’t be able to allocate messages to Categories either, except for Hotmail account messages.

View your inbox your way Once your organize the screen the way you want it to look, save the View settings so you can return to them anytime. Redefine what marks an email as already “read” Automatically mark messages as read-only if they appear in the Reading Pane for longer than a preset amount of time. Write your own rules for how messages appear Unread messages are marked blue by default, but you can change this.

Reinstate the to-do bar You can display the To-Do bar in Outlook , but it doesn’t function as effectively as in the past. This is the View tab as seen from the Inbox. Note the Reminders Window button, which you can open at any time to check your reminders, such as if you missed one or absent-mindedly dismissed another. If you had any reminders showing, you could choose to dismiss each one, hit the snooze button, or simply dismiss everything in one go.

The other View tabs will vary according to the mode. The following is attributed to the Calendar, which adds the ability to change the current view, arrangement, color, and layout. Notice how you can sort and change the Tasks view for maximum impact.

Using the View tab per your preferences will allow you to cut through and sort information quickly as it increases and builds over time. Compare that to the Task Ribbon, which is accessible by starting or opening a task. Take a moment to note just how different it is from the Message Ribbon. Compare that to the Insert tab. Email messages do add an Options tab, which have quite a few useful features.

This tab bears a striking resemblance to the formatting functions found in Word, so if you use Word to write and format documents, these controls will likely be familiar to you. The Review tab is the same throughout the Outlook application.

Notice also that it contains Language functions, here you can set your language preferences and proofing preferences. You can also translate items such as if you correspond with a foreign partner or someone sends a bit of text in another language.

Obviously, we skipped over a lot of specifics, but we feel that once you understand the nature of the Ribbon system. When you want to use a function, you know where to look for it. You have a choice, you can set Outlook up immediately with an email account, or you can skip this part and add an account later.

Of course, you can still use it to track tasks, notes, keep a calendar, and other things, but Outlook is really an email-centric experience. You can initially try to do so automatically, where you will enter some cursory information about your account and the application will try to automatically detect the settings. If it does, then you win, and you can skip ahead to the next section.

If you need to set up an account manually, we suggest you skip ahead to that section. In the meantime, we simply used an Outlook. Using an Outlook. Thankfully, you can set up Outlook to operate with many different email accounts including POP and IMAP, and you can have as many accounts as you can personally handle.

POP is great for downloading your messages. Like we said, we think IMAP is the far superior method. Adding and managing multiple e-mail accounts in Outlook is very simple. As we mentioned earlier, your choice between account types will likely be POP or IMAP, and setting up your account as one or the other will usually be detailed by your email provider. That is to say, if you use Gmail or Yahoo!