10 New Microsoft Office Features to Increase Productivity
It provides a new-fangled “Read Mode ” that, while subtle, cleans up the menus when you activate it to provide more screen space for better reading. Less subtle is its seamless compatibility with Microsoft’s OneDrive storage space: you can even collaborate on documents with other users in real-time.
That said, the usefulness of PDF compatibility cannot be overstated. It means that those working with PDFs outside perhaps of publishing do not have to learn or own separate apps.
For home users Microsoft Word and Office in general is good, but its benefits are biggest for medium and large businesses. PDF compatibility can help cut down on the cost of licenses for other software, Read Mode improves its overall usability in reading-heavy jobs or during reading-heavy periods of time, and it is easy enough to adapt to that it does not create much overhead.
Finally, on the official Microsoft Word website you will find more information around this program. Its very needed now. Dependable; easy to use. I rate it most highly. Laws concerning the use of this software vary from country to country. We do not encourage or condone the use of this program if it is in violation of these laws.
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Last month’s downloads 32K. Microsoft More Programs Microsoft Word is a word processor. It is included in the suite of applications within Microsoft Office and is also available on its own in a number of different formats.
Word is included with Microsoft Office; a subscription-based software suite that is only available for free in its introductory trial. Once the free trial period ends, users can either choose from the home version of the software or the business version.
Business subscriptions are billed monthly and home subscriptions are billed annually. The home version also offers a one-time purchase option for home and students. In early , two cybersecurity firms discovered vulnerabilities in Microsoft Office files that allowed hackers to install malware through Word files.
The bugs have since been patched and using Microsoft Word is generally considered to be safe. New for non-subscribers Not a Microsoft subscriber but using Office or Office ? Find out what’s available in your version. What’s new in Office ? Select the microphone in the search box in Word to find commands, content, and more using your voice. ODF 1.
More natural voice options for Read Aloud. Better collaboration with modern comments. Have control of when you send comments to your co-authors, easily mention notifications, and be productive with a consistent commenting experience between Word, Excel and PowerPoint. The new visual refresh is modern and new, designed to make it simple, intuitive, and seamless experience across all your Office apps.
Track just your changes in your documents. Sometimes when you’re collaborating, you only want your own changes to be tracked, without forcing this setting on others. To track only your changes, go to Review tab, select Track changes, and choose Just Mine. Proofread selected text with Editor. Review spelling, grammar, and get writing suggestions for just the selected text in your document.
Have control of when you send comments to your co-authors, easily mention notifications, and be productive with a consistent commenting experience between Word, Excel, and PowerPoint.
Dictation is available in more languages. Draft documents with your voice. Use SVGs from Office across 3rd party apps. Switch Office themes automatically. Office can automatically switch themes to match your Windows 10 theme settings.
In just a few clicks, save a shape, icon, or other object as a picture file so you can reuse it elsewhere. One-click writing suggestions. Apply writing suggestions with a single click. The updated Editor pane makes it easy to navigate between suggestions. Help protect your data from malicious files.
Application Guard helps protect you from malware by letting you read, print, and save Office files in an isolated container. Writing suggestions at your fingertips. Word and Outlook shows you writing suggestions that help you write more efficiently by predicting text quickly, timely and accurately. To accept the suggestion, just use the Tab key. Add comments to objects, mention colleagues, and resolve comment threads for a better collaboration experience. Save to your pinned folder.
Pinned folders stay near the top of your Save locations so you can quickly access the folder you need. Know who’s in your document. See who else is working along with you, and where they are in the document. You’d find this experience across other Office apps. New images to bring your documents to life. Thousands of royalty-free stock images, icons, and stickers you can use in your documents.
Annotate your private copy. Create hand written notes for your eyes by making a private copy of a shared document. Jazz up your files and email. Give your presentations, documents, and email messages more flair with free, high-quality stock images and backgrounds. Use hex color codes to choose exactly the color you want for your font, text highlight, and more. The Lasso tool on the Draw tab helps you select objects drawn with ink. Select individual strokes, or whole words. See what’s new in the October update, Version Build Convert files to improve accessibility.
Create more accessible PDFs. Create a PDF and the accessibility checker will point out accessibility issues to fix before you save. See what’s new for you in the September update, Version Build When you want to say it differently, Rewrite is there to help. Rewrite offers alternatives for finessing your phrases. New in:. See what’s new for you in the August update, Version Build We’ve added Search to Insert Icons to make it easy to find the icon you want.
And when you’re selecting, the Insert button tells you how many you’ve picked. Read on to see what’s new in the July update, Version Build No more bouncing to the browser. You decide how links to Office documents open: in the browser or in the app. Read on to see what’s new in the June update, Version Build More icons to match your mood. Get their attention with mentions. The new account manager shows all of your work and personal accounts in one place.
Switching between them has never been easier. See what’s new in the April update, Version Build New page colors mean that if an all-white or all-black background isn’t for you, it’s a snap to change it up. See what’s new in the March update, Version Build Improve comprehension with Line Focus. Move through a document, line by line, without distractions. Adjust the focus to put one, three, or five lines in view at a time. Increase the reach of your content. Accessibility checker keeps an eye on your documents and tells you in the status bar when it finds something you should look at.
See what’s new in the February update, Version Build Save your changes as they happen. See what’s new in the January update, Version Build Take your doc from static to stunning. Transform your document into an interactive, easy-to-share web page that looks great on any device. Move through a document line by line without distractions. There’s nothing new for you Version Check out one of the recent features we released.
Bring out your best writing with Editor. Editor reviews your writing and offer suggestions for spelling, grammar, and stylistic issues, like making sentences more concise, choosing simpler words, or writing more formally. Become an Office Insider and get early access to the latest Office innovations. We’re continuously hard at work on exclusive monthly upgrades and new features for Microsoft subscribers.
Microsoft word 2016 features free.Make your PowerPoint presentations accessible to people with disabilities
For Microsoft plans, Internet access is also needed to manage your subscription account, for example to install Office on other PCs or to change billing options. Internet access is also required to access documents stored on OneDrive, unless you install the OneDrive desktop app. You should also connect to the Internet regularly to keep your version of Office up to date and benefit from automatic upgrades. To reactivate your Office applications, reconnect to the Internet.
Documents that you have created belong fully to you. If you cancel your subscription or it expires, you can still access and download all your files by signing in to OneDrive directly using the Microsoft account you used to set up Microsoft You do lose the additional storage that comes with your subscription, so you must save your files elsewhere or buy more OneDrive storage if your OneDrive account exceeds the free storage quota.
If you purchase an auto-renew subscription, your subscription starts when you complete your purchase. You can purchase auto-renew subscriptions from Office If you purchase a pre-paid subscription, your subscription starts when you activate your subscription and land on your My Account page.
You can purchase pre-paid subscriptions from a retailer or reseller, or a Microsoft support agent. Explore material related to your topic right from inside Word and then add a proper formatted citation, which can often be quite a challenge when writing papers. These services are always a work in progress and, as usual, we will expect many updates and improvements to services like this. Imagine an assistant when you’re writing a report or a newsletter or whatever you like to write in Word!
That’s exactly what Editor will do for you by providing the perfect finishing touches on document editing and proofing. Word is now “smart” enough to notice things like redundancy and unclear writing styles and help you fix anything that might make your written work less-than-stellar.
Beginning in the fall of , Microsoft will expand upon Word’s current spelling and grammar tools. I literally can’t wait. With this feature, you can enjoy doing calculations, making drawings, and converting ink into shapes. You can now add icons and scalable vector graphics to your documents. You can further edit by applying colors and effects as you please. Word application versions all seek to serve the same purpose, document creation, and formatting.
However, each serves the goal with a different degree of intensity, comfortability, and ease. The more recent version, the better features it displays, the latest versions are an improvement on the flaws of their predecessors.
We are a Microsoft Certified Partner and a BBB Accredited Business that cares about bringing our customers a reliable, satisfying experience on the software products they need. We will be with you before, during, and after all the sales. So, what are you waiting for? As well, you can reach us via Live Chat. Microsoft Word vs. This is how these different versions compare against each other: What Do Microsoft Word , , , Have in Common?
Microsoft Word Purpose This application was developed to help users type and save documents. Saving and Printing After creating and editing your document, all versions of Ms word give you the option of saving your text in the location of your choice.
Cloud and Local Support Traditional word applications only enabled you to access them locally by installing them on your computer, but with this version, things are more advanced.
Built-in Collaboration All these versions allow access and manipulation of the same document by different people. Supporting Diverse Usage Ms. Compatibility Each of these versions is compatible with a later version of itself. Formatting Features Ms word flaunts multiple and diverse formatting features that seek to make document editing perfect. All these features are present in all versions of Word.
In consideration of features and better document processing capabilities, this is how each of these versions stood out: Microsoft Word Upon its release, it was highly regarded since it came with better features and lots of improvements that made the Word processing experience more bearable. This could be viewed from the following perspectives: The Ribbon Although initially was hard to work with for new users, continued use of the app made users like it.
Protected View Before the release of this version, security was not a consideration for word developers. Backstage This is probably the most significant improvement that Microsoft made on WordWord back in the day.
Collaboration and Sharing Before sharing your documents, ms word has a document inspector that cleans up and secures your file. Editing Tools With older versions, some editing tasks like copy-pasting were quite a hustle. Microsoft Word Microsoft also made some more improvements in word to improve on user experience. Sharing and Collaboration Like in windows , you can also share documents through SkyDrive. Editing Tools There was always the problem of scrappy work whenever many people edited a document.
Cloud Services This version has incorporated the use of SkyDrive as a default storage location. Read Mode Sometimes you need to read a document, but the distractions around the word window knock you off. But if you need a refresher, see our Word cheat sheet. Just as in Word , the Ribbon in Word and is flatter-looking, cleaner and less cluttered than the one in Word and The and Ribbon is smaller than in Word , the title bar is now solid blue rather than the previous white, and the menu text File, Home, Insert and so on is now a mix of upper- and lowercase rather than all caps.
There are other minor changes as well — for instance, the old Page Layout tab is now called just Layout — but the Ribbon still works in the same way and you’ll find most of the commands in the same locations as in Word To find out which commands live on which tabs on the Ribbon, download our Word and Ribbon quick reference.
Also see the nifty new Tell Me feature described below. Just as in earlier versions of Word, to make the commands underneath the tabs on the Ribbon go away, press Ctrl-F1.
To make the commands appear again, press Ctrl-F1. Note that the Ribbon tabs — File, Home, Insert and so on — stay visible. To get to them, click the Ribbon display options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing Word.
A drop-down menu appears with these three options:. And if for some reason that blue on the title bar is too much color for you, you can turn it white or gray. To make the title bar blue again, choose the Colorful option from the drop-down list. You will then see a drop-down box displaying options from your contact list. Once you select one, not only will that person’s name be highlighted in the message or invitation, but it will also automatically pop into the To line.
Additionally, you will be able to sort your inbox by mentions. Some features added to Office are available across multiple applications.
One such feature is the ability to publish documents to Docs. If this is your first time using this feature, you will need a Docs. It hardly takes a few minutes to create one using your email address or by logging in via Facebook or your Microsoft account.
Power BI is a service that can transform your data into interactive reports. Using the business dashboard, you can monitor, analyze, and build models easily.
Microsoft Office | Productivity Apps
Tap Alt Text and type a description for the element. For example, describe the content of the image. If your visuals are purely decorative and add visual interest but aren’t informative, you can mark them as such without needing to write any alt text.
Examples of objects that should be marked as decorative are stylistic borders. To open the related tab, for example, the Picture tab, select the Show Ribbon button. Select the Mark as decorative toggle button, and then select Done. Use one of the included slide Themes to make sure that your slide design is accessible. Most of the themes are designed for accessible colors, contrast, and fonts. To open the Home tab, tap the Show Ribbon button. To open the Table tab, tap the Show Ribbon button.
In alt text, briefly describe the image and mention the existence of the text and its intent. Add alt text to tables. The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations. To open the Picture tab, tap the Show Commands button.
To open the Shape tab, tap the Show Commands button. To open the Table tab, tap the Show Commands button. To open the formatting menu for the visual, tap the Show Commands button.
To open the Home tab, tap the Show Commands button. Each operating system has settings you can use to adjust how the closed captions or subtitles are displayed. The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities.
Visual content includes pictures, SmartArt graphics, shapes, groups, embedded objects, and videos. Add alt text to shapes or embedded videos. Add hyperlink text. Change the text of a hyperlink. Circle or use animation to highlight information, rather than relying on laser pointers or color. Add shapes if color is used to indicate status.
The text in your presentations should be readable so that everyone, including people with visual disabilities, can see it well. Use the Accessibility Checker to find slides that don’t have titles. People who use screen readers and other assistive technology hear slide text, shapes, and content read back in a specific order. Use a logical reading order. To ensure that tables don’t contain split cells, merged cells, or nested tables use the Accessibility Checker.
Note: The Accessibility Checker inspects your presentation for all issues that can be fixed in the browser. For a complete inspection, open your presentation in the desktop app and use the desktop Accessibility Checker for Windows or Mac. The following procedures describe how to add alt text to images and tables in your PowerPoint for the web presentations.
The following procedures describe how to make the hyperlinks and tables in your PowerPoint for the web presentations accessible. Select the text to which you want to add the hyperlink, right-click, and select Link. The text you selected displays in the Display text box. In the Display text box, edit the text you want to appear for the hyperlink. The following procedures describe how to make the slides in your PowerPoint for the web presentations accessible.
Use one of the included accessible themes and templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.
In your browser, go to Accessible PowerPoint template sampler. On the Accessible PowerPoint template page, select Download. The template sampler is downloaded to your device.
Open PowerPoint for the web in your browser, open the selected design, and create your presentation. In the Slide Layout dialog box, select a slide layout that includes title placeholders, and then select Change Layout. The new layout is applied to the slides. In the PowerPoint desktop version, you can use the Selection pane to turn visibility on or off for titles and other objects on a slide. Improve accessibility with the Accessibility Checker.
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance.
The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk. Office Accessibility. Make your PowerPoint presentations accessible to people with disabilities.
In this topic Best practices for making PowerPoint presentations accessible Check accessibility while you work Create accessible slides Avoid using tables Add alt text to visuals Create accessible hyperlink text and add ScreenTips Use accessible font format and color Use captions, subtitles, and alternative audio tracks in videos Save your presentation in a different format Test accessibility with a screen reader Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.
What to fix How to find it Why fix it How to fix it Include alternative text with all visuals. Add alt text to visuals Make sure slide contents can be read in the order that you intend.
Try navigating your slides with a screen reader. Set the reading order of slide contents Use built-in slide designs for inclusive reading order, colors, and more Add meaningful and accurate hyperlink text and ScreenTips. Tips: In the Alt Text pane, spelling errors are marked with a red squiggly line under the word.
Mac: Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.
Add alt text to visuals in Microsoft Add alt text to visuals in Office Add alt text to visuals in Office Make sure slide contents can be read in the order that you intend. Set the reading order of slide contents When creating a new slide, use the built-in slide designs. Use built-in slide designs for inclusive reading order Add meaningful hyperlink text and ScreenTips. Notes: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing.
What to fix Why fix it How to fix it Include alternative text with all visuals and tables. Visual content includes pictures, shapes, charts, embedded objects, ink, and videos.
Add alt text to images, tables, and shapes Ensure that color is not the only means of conveying information. Use an accessible slide design Use sufficient contrast for text and background colors. Use an accessible slide design Use a simple table structure for data only, and specify column header information. Use table headers Use a larger font size 18pt or larger , sans serif fonts, and sufficient white space.
Use an accessible slide design Format text for accessibility Make videos accessible to visually impaired and hearing-impaired users Subtitles typically contain a transcription or translation of the dialogue. Select the element, for example, an image. Mark visuals as decorative If your visuals are purely decorative and add visual interest but aren’t informative, you can mark them as such without needing to write any alt text.
Select the visual, for example, a picture or chart. Select Alt Text. Use an accessible slide design Use one of the included slide Themes to make sure that your slide design is accessible. Select a slide. Tap Themes and then select the theme you want. Use table headers Position the cursor anywhere in a table.
Tap Style Options and then select Header Row. In your table, type the column headings. Format text for accessibility Select your text. On the Home tab, select your text formatting options. Use captions, subtitles, and alternative audio tracks in videos PowerPoint supports the playback of video with multiple audio tracks.
To make your PowerPoint presentations with videos accessible, ensure the following: Videos include an audio track with video descriptions, if needed, for users that are blind or visually impaired. See also Rules for the Accessibility Checker Everything you need to know to write effective alt text Make your Word documents accessible to people with disabilities Make your Excel documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities Closed Caption file types supported by PowerPoint.
Android: Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities. What to fix Why fix it How to fix it Include alternative text with all images, shapes, and tables. Add alt text to images Add alt text to shapes Add alt text to tables Ensure that color is not the only means of conveying information.
Use captions, subtitles, and alternative audio tracks in videos Add alt text to visuals and tables The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations. Office Online: Best practices for making PowerPoint for the web presentations accessible The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities.
What to fix How to find it Why fix it How to fix it Include alternative text with all visuals and tables. Add alt text to images Add alt text to SmartArt graphics Add alt text to shapes or embedded videos Add alt text to tables Add meaningful hyperlink text. Add hyperlink text Change the text of a hyperlink Ensure that color is not the only means of conveying information.
Format text for accessibility Use sufficient contrast for text and background colors. Avoid using orange, red, and green in your template and text. Transform your document into an interactive, easy-to-share web page that looks great on any device. Move through a document line by line without distractions.
There’s nothing new for you Version Check out one of the recent features we released. Bring out your best writing with Editor. Editor reviews your writing and offer suggestions for spelling, grammar, and stylistic issues, like making sentences more concise, choosing simpler words, or writing more formally.
Become an Office Insider and get early access to the latest Office innovations. We’re continuously hard at work on exclusive monthly upgrades and new features for Microsoft subscribers. See your Documents in Different Light. A new refreshed look that uses our Fluent toolkit to align with Apple’s new design language in Big Sur. Better Collaboration with Modern Comments.
Keep control of when you send comments to your co-authors, easily mention notifications, and be more productive with a consistent commenting experience between Word, Excel and PowerPoint. Dictate your Documents with Voice Commands. The new dictation toolbar, voice commands, and auto-punctuation make creating content with your voice fast and easy.
Dictate Your Documents in Other Languages. Give your documents, slides and spreadsheets more flair with free, high-quality stock images, icons, and stickers. Find What You’re Looking for. Read on to see what’s new in version 2. Easy access to headings and other options. You can now apply headings, read your doc aloud, and more with easy-access buttons at the bottom of your Word for iOS screen.
Quickly Delete a File or Folder. Word on iPad Has a New Look. Add animated 3D models to documents. Compose Your Messages with Microsoft Editor.
This feature brings the goodness of Microsoft Editor to Outlook Mobile. Editor offers spelling, grammar and refinement suggestions as you type messages. Quickly Access Useful Commands. View or Edit Your Files Offline.
Mark your files as available offline, so you can access them even if you aren’t connected to the internet. Use Headings to Navigate Your Document. Move between different headings of your document by creating an interactive outline. Enjoy the new simplified Home experience within Word for iPad, along with quick access to your relevant files.
Book a Workspace in Outlook. Like how you’d book a conference room, you can now book a workspace in Outlook. See the availability of workspaces in your building and book a seat.
Review Documents Without Accidental Edits. Use your voice to undo, delete, format text, and start lists. Select the mic to use voice commands. There’s nothing new in the March update, Version Check out some recent features available to you now. Write more efficiently with text prediction.
Reduce spelling and grammar errors with text prediction. Plus it learns with use, and gives the best suggestions based on your writing style. Dark mode now available for Android devices. Identify co-authors by their initials. When collaborating on documents, you can now identify your co-authors’ presence with their two-letter initials. Get text predictions as you type. Create documents quickly on your mobile device.
Swipe right to accept text predictions as you type. Dictate your document in more languages. Have your documents read aloud.
Quickly digitize your documents. Scan your documents and convert them to Word format. Then edit in the same way you edit all your documents in Word. Browse photos with Gallery. Looking to highlight that perfect photo? Give Gallery a try – a new and immersive image browsing experience built right into the camera. See the most relevant messages in Outlook with Top Results. When you search for something, you will see the Top Results at the top of the search result list.
See search results for contact info – like someone’s phone number, email address, or office location – right in Outlook. You can now share a file from the Home tab of your Microsoft Office app to your Outlook app. Drag the file from the Home tab and drop it into the compose message screen in your Outlook app.
We do not encourage or condone the use of this program if it is in violation of these laws. Softonic may receive a referral fee if you click or buy any of the products featured here. In Softonic we scan all the files hosted on our platform to assess and avoid any potential harm for your device. Our team performs checks each time a new file is uploaded and periodically reviews files to confirm or update their status.
This comprehensive process allows us to set a status for any downloadable file as follows:. We have scanned the file and URLs associated with this software program in more than 50 of the world’s leading antivirus services; no possible threat has been detected. Based on our scan system, we have determined that these flags are possibly false positives.
It means a benign program is wrongfully flagged as malicious due to an overly broad detection signature or algorithm used in an antivirus program. Download Microsoft Word for PC. It could run in text mode or graphics mode but the visual difference between the two was minor.
In graphics mode, the document and interface were rendered in a fixed font size monospace character grid with italic, bold and underline features that was not available in text mode. It had support for style sheets in separate files. A Macintosh version named Word 1. The three products shared the same Microsoft Word name, the same version numbers but were very different products built on different code bases. Three product lines co-existed: Word 1.
Word 1. Word 4. Word 5. The macro language differed from the WinWord 1. Word 6. The Word 6. The failure of WordPerfect to produce a Windows version proved a fatal mistake. The following year, in , WinWord 2. WinWord 6. The early versions of Word also included copy protection mechanisms that tried to detect debuggers , and if one was found, it produced the message “The tree of evil bears bitter fruit.
Only the Shadow knows. Now trashing program disk. After MacWrite , Word for Macintosh never had any serious rivals, although programs such as Nisus Writer provided features such as non-continuous selection, which were not added until Word in Office XP. However, version 6. It was the first version of Word based on a common code base between the Windows and Mac versions; many accused the Mac version of being slow, clumsy and memory intensive. With the release of Word 6. There may have also been thought given to matching the current version 6.
However, this wound up being the last version of Word for DOS. In addition, subsequent versions of Word were no longer referred to by version number, and were instead named after the year of their release e.
Word 95 for Windows, synchronizing its name with Windows 95, and Word 98 for Macintosh , once again breaking the synchronization. As of November , it is still available for download from Microsoft’s web site.
The first, code-named Pyramid, had been an attempt to completely rewrite the existing product. It was abandoned when Chris Peters replaced Jeff Raikes at the lead developer of the Word project  and determined it would take the development team too long to rewrite and then catch up with all the new capabilities that could have been added in the same time without a rewrite.
Therefore, Word 6.